The CitySuite Human Resource solution satisfies the needs of Human Resource Information Management by combining all aspects of Human Resources, Payroll, Time Keeping, Employee and Manager Self Service into a single solution, thus eliminating unnecessary replication of data and process typically associated with traditional systems. Artificial barriers established by component boundaries, often from multiple vendors, are removed. Function and data access is now a simple matter of user security, granting access as needed independent of application labels.
Payroll & Human Resources Benefits
- Limitless flexibility provides the ability to tailor the system to accommodate changing business requirements.
- Improves departmental efficiency with easy to create Payroll cycle item reports, since accruals are run under one code for all tiers of time. The system supports electronic document and scanned image attachments as well.
- Employee Self Service frees Human Resources personnel from mundane tasks, and enhances service to employees.
Learn more about the features, functionality and benefits of:
Payroll
CitySuite Payroll is flexible and offers many user defined options to tailor the system. User-defined pay code choices are available to satisfy most employee compensation situations. You can also define an unlimited number of deductions and designate taxability and frequency for each. The system accommodates virtually any form of employee benefit, including 401K and cafeteria plans. Our Payroll System has been designed with employee self service features. Since all of our applications are Web-based, City employees can log in to the system with their username and password. Immediately the Web pages that they have security to access will be made available for employee self service functionality. CitySuite Payroll also:
- Handles single or multiple direct deposit accounts for each employee
- Calculates leave and month-end accruals
- Maintains comprehensive employee history records
- Allows direct deposit into multiple accounts
- Schedules hours
- Allows pre-tax deductions and savings bond deductions
- Accommodates virtually any form of employee benefit, including 401K and cafeteria plans
- Allocates indirect labor (employer paid taxes and benefits) to other accounts based on hours worked
- Reduces data entry by allowing exception hour entry
Human Resources
The CitySuite Human Resource solution maintains comprehensive employee historical records. Human Resource staff can manage employee records, work schedules (including holidays), and unlimited pay items for deductions, special pays, and multiple checks. The system generates W-2 and 1099 forms and allows for direct deposits to multiple banks. Employees have Web access to tax forms; direct deposit; check stub; leave balances; address change; dependent change; and other forms related to personnel to facilitate self service processes.
Employee Self Service
The CitySuite Human Resource Management System has been designed with employee self service features. Since all of our applications are Web-based, City and County employees can log in to the system with their username and password. Immediately the Web pages that they have security to access will be made available. It also offers a streamlined timekeeping interface. Timekeeping allows employees to manage tasks, record their time, and update basic personal information with no strain on HR resources.
CitySuite Employee Self Service for Payroll:
- Handles single or multiple direct deposit accounts for each employee
- Calculates leave and month-end accruals
- Allows direct deposit into multiple accounts
- Allows electronic filing of W-2s
- Accommodates virtually any form of employee benefit, including 401K and cafeteria plans
CitySuite Self Service for Human Resources includes Web access to:
- Tax forms
- Direct deposit
- Check stub
- Leave balances
- Address change
- Dependent change
- Other forms related to personnel
Applicant Tracking (Citizen Access)
Process and data efficiency begins with the ability to post open authorized positions, complete with job description and requirements, on the Web where interested job applicants can enter their profiles and submit their applications. An applicant applying for a position over the Web creates his or her profile and attaches any relevant documents such as resumes, letters of introduction, and reference letters. That information is subsequently electronically available throughout the hiring process to appropriate staff. When an applicant fills a position, their profile is updated with additional criteria pertaining to the position and associated compensation.
The profile of the successful applicant becomes their employee profile without additional entry or data replication. A single employee portal facilitates self-service as well as time entry with workflow routing time entered, leave requests, and other actions to the appropriate manager for approval. Time, attendance, accruals, benefit, and all other employee information is available to any and all authorized staff without the need to import, export, interface or duplicate between modules or applications.
Benefits
- Easy to use. Applicants access the software using a familiar Web browser. Applicants create one profile which is used to apply for additional positions.
- Improves productivity. Applicants can view job postings, apply for positions, review test scores, and interview results on your Website to free staff from repetitive inquires.
- Saves time. Dynamically post job descriptions on your Website based on position open and close dates. Schedules and tracks interviews. Maintains comprehensive applicant activity history.
- Qualifies applicants. Online job applications contain mandatory field responses to ensure only the qualified applicants advance in the recruitment process.